- Immanuel Lutheran College Alumni Association may collect personal information about you
from time to time. The primary purpose of collecting this information is to enable us to inform
you about our activities and the activities of Immanuel Lutheran College and to keep alumni
members informed about other members.
- We must have information referred to above to enable us to continue your membership of the
Alumni Association.
- As you know, from time to time we engage in fundraising activities. The information received
from you may be used to make an appeal to you. It may also be used by the Immanuel
Lutheran College to assist in its fundraising activities. If you do not agree to this, please
advise now.
- The Alumni Association may publish details about you in our publications, or on our College
website. If you do not agree to this you must advise us now.
- You may seek access to personal information collected about you by contacting us, care of
the College.
- If you provide personal information to us about other people, we encourage you to inform
them of the above matters.
Employment Collection Notice
When receiving employment applications an ‘employment collection notice’ should be sent to the
individual with the acknowledgment. This notice could be worded as follows:
- In applying for this position you will be providing Immanuel Lutheran College with personal
information.
We can be contacted as follows:
Immanuel Lutheran College
P O Box 5025
Maroochydore BC 4558
Tel: (07) 5477 3444
Fax: (07) 5477 3477
Email: ilc@immanuel.qld.edu.au
- If you provide us with personal information, for example your name and address or
information contained on your resume, we will collect the information in order to assess
your application.
- You agree that we may store this information for three (3) months.
- You may seek access to your personal information that we hold about you if you are
unsuccessful for the position. However, there will be occasions when access is denied.
Such occasions would include where access would have an unreasonable impact on the
privacy of others.
- We will not disclose this information to a third party without your consent.
- We are required to conduct a criminal record check, collect information regarding whether
you are or have been the subject of an Apprehended Violence Order and certain criminal
offences under Child Protection law.
- If you provide us with the personal information of others, we encourage you to inform them
that you are disclosing that information to the College and why, that they can access that
information if they wish, that the College does not usually disclose the information to third
parties and that we may store their information for three (3) months.
The employee records exemption (see paragraph 17 of the Privacy Compliance Manual for Non-
Government Schools) does not apply to job applicants. Therefore, under National Privacy
Principle (NPP) 6 (see Section 12) job applicants may seek access to records of personal
information which the College holds about them. The College should be mindful of this when
collecting personal information (eg references, making notes and reports). The College might
consider destroying some or all records once the position is filled. The same applies to
contractors.
When collecting sensitive information, NPP 10 requires that consent be obtained, unless an
exception applies (such as where collection is required by law – NPP 10.1 (b)). Regardless of
whether consent for collection is required, NPP 1 must still be complied with. This issue is
discussed in paragraph 7.26.5 of the abovementioned Manual.
If unsolicited job applications are received and the College wishes to retain the applicant’s
information, the ‘employment collection notice’ should be sent. However, if you intend to pass on
information to a related College, you should make the applicant aware of this in the ‘employment
collection notice’.
Contractor/Volunteer Collection Notice
All new contractors and volunteers should be sent a modified version of the ‘employment collection
notice’. Such an amended notice could be worded as follows:
- In applying to provide your services you will be providing Immanuel Lutheran College with
personal information. We can be contacted as follows:
Immanuel Lutheran College
P O Box 5025
Maroochydore BC 4558
Tel: 07 5477 3444
Fax: 07 5477 3477
Email: ilc@immanuel.qld.edu.au
- If you provide us with personal information, for example your name and address or
information contained on your resume, we will collect the information in order to assess
your application. We may also make notes and prepare a confidential report in respect of
your application.
- You agree that we may store this information for three (3) months.
- Access to this information may be available to you if you ask the College for it.
- We will not disclose this information to a third party without your consent. We usually
disclose this kind of information to the following types of organisations (insert list).
- We are required to conduct a criminal record check, collect information regarding whether
you are or have been the subject of an Apprehended Violence Order and certain criminal
offences under Child Protection law.
- If you provide us with the personal information of others, we encourage you to inform them
that you are disclosing that information to the College and why, that they can access that
information if they wish and that the College does not usually disclose the information tothird parties.
May 2002
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